Start with the current manual
Provide the most current exhibitor service manual, booth number, move-in date, and appointed contacts. Event rules can change between show editions.
EAC planning guide
Exhibitor Appointed Contractor coordination, without assumptions.
An EAC process is set by the current event—not a generic venue rule. We organize the labor plan around the published show requirements before the crew is scheduled.
The working process
Evidence first. Floor plan second.
These steps reduce uncertainty in the project plan. They do not replace instructions from event organizers, venues, or official service providers; they make those instructions usable before the build begins.
Confirm contractor eligibility
Review whether third-party labor is permitted, the EAC designation path, submission method, and the stated deadline before committing a crew.
Coordinate required documents
Align certificate, additional-insured, credentialing, and other requested documentation to the current show instructions.
Document the operating scope
Put work windows, access assumptions, crew needs, handoffs, and exclusions into the written labor plan.
Important: The current exhibitor service manual, show management instructions, and official service-provider rules control the assignment. Any facility information on this site is planning context and should be reconfirmed for each event.
Scope review
Booth drawings, access plan, and timing assumptions documented early.
Documentation coordination
Current event requirements mapped to the proposed scope.
Accountable handoffs
A clear chain between client, crew, and show-site operations.
Straight answers before move-in
EAC planning guide labor FAQs
Every show contract is different. These answers explain our planning process; the current exhibitor kit and show manual always govern the final scope.
What is an Exhibitor Appointed Contractor?
An Exhibitor Appointed Contractor is a third-party company an exhibitor designates to perform permitted work. The show’s current exhibitor manual establishes whether an EAC is allowed and what documentation is required.
When should EAC paperwork be started?
Start as soon as the current exhibitor service manual is available. Deadlines vary by event; waiting until freight is scheduled can remove useful planning options.
Does a venue guide replace the event manual?
No. Venue guides provide planning context, but the current event manual and the instructions from show management or the appointed service contractor govern the final EAC requirements.
Secure document review
Send the current manual, COI wording, or EAC instructions.
This intake routes the event-specific documentation to operations for a factual review. Provide the show, venue, booth details, and any materials that govern the current assignment.
Plan the work before the show deadline.
Give us the show name, venue, booth details, and current service manual. We will build the labor conversation around the actual operating conditions.
Interactive planning tool
Live scopeBooth Labor Estimator & EAC Calendar
Model the working scope, then send the complete intake to the appropriate dispatch queue.
The next step captures your contact, company, and finalized scope in the secure dispatch form. Please select the market shown above in the intake.