Identify the event contacts
Confirm the show organizer, general service contractor, venue contacts, and the relevant current labor instructions before building the work plan.
Jurisdiction & coordination
Labor jurisdiction planning built around the actual event rules.
Union and labor-jurisdiction requirements are operational details, not assumptions. The relevant show contacts and current manual determine permitted work, timing, and required coordination.
The working process
Evidence first. Floor plan second.
These steps reduce uncertainty in the project plan. They do not replace instructions from event organizers, venues, or official service providers; they make those instructions usable before the build begins.
Break scope into handoffs
Identify installation, electrical, rigging, material handling, freight, and other work categories so potential dependencies are visible before move-in.
Coordinate the approved sequence
Plan labor around the event’s current work windows, access process, and designated service arrangements.
Keep the client informed
Make the crew plan, assumptions, and changes visible to the client through a written scope and accountable field contact.
Important: The current exhibitor service manual, show management instructions, and official service-provider rules control the assignment. Any facility information on this site is planning context and should be reconfirmed for each event.
Scope review
Booth drawings, access plan, and timing assumptions documented early.
Documentation coordination
Current event requirements mapped to the proposed scope.
Accountable handoffs
A clear chain between client, crew, and show-site operations.
Straight answers before move-in
Jurisdiction & coordination labor FAQs
Every show contract is different. These answers explain our planning process; the current exhibitor kit and show manual always govern the final scope.
Are trade show labor rules the same in every city?
No. Labor arrangements depend on the facility, the individual show, the appointed service contractor, and the current event documentation. A prior show’s rules should not be assumed to apply.
Can exhibitors always bring an independent labor contractor?
Not always. Some shows permit an EAC subject to documentation and deadlines; others have different arrangements. Review the current exhibitor manual and confirm with the show’s official contacts.
What should be sent for a jurisdiction review?
Send the show name, current service manual, booth drawings, booth number, move-in date, component list, and any existing service orders. That gives the project team a factual basis for planning.
Secure document review
Send the current manual, COI wording, or EAC instructions.
This intake routes the event-specific documentation to operations for a factual review. Provide the show, venue, booth details, and any materials that govern the current assignment.
Plan the work before the show deadline.
Give us the show name, venue, booth details, and current service manual. We will build the labor conversation around the actual operating conditions.
Interactive planning tool
Live scopeBooth Labor Estimator & EAC Calendar
Model the working scope, then send the complete intake to the appropriate dispatch queue.
The next step captures your contact, company, and finalized scope in the secure dispatch form. Please select the market shown above in the intake.